Terms and Conditions
By accessing or using this website ("Service"), you agree to comply with and be bound by the following terms and conditions ("Agreement"). If you do not agree to these terms, you may not use the Service.
Definitions
The following terminology applies to this Agreement:
- "Client," "You," "Your": Refers to the individual or organization accessing this website and accepting these terms.
- "The Company," "We," "Us," "Our": Refers to [Company Name].
- "Parties": Refers collectively to the Client and the Company.
All terms in singular, plural, capitalization, or gender-specific forms are interchangeable.
Account Responsibility
Our Service is designed for Organizations only. By registering, you:
- Confirm you are the authorized representative of your Organization.
- Agree to provide accurate and complete information during registration.
- Are solely responsible for all activities under your Organization’s account, including sub-accounts.
- Must maintain password confidentiality and administrative control.
Users must be 13 years or older. Individuals under 13 are prohibited from using the Service.
Privacy Statement
We protect your privacy through:
- Restricting access to customer data to authorized employees on a need-to-know basis.
- Encrypting sensitive personal information (stored on AWS cloud infrastructure).
- Regular system reviews to ensure optimal service.
Confidentiality
Client records are confidential and will not be disclosed to third parties unless legally required. We will never:
- Sell, share, or rent your personal information.
- Use your email for unsolicited communication (emails are strictly service-related).
Data Retention
We retain your data only as long as necessary to provide the Service or comply with legal obligations. To request deletion of your data, contact us at [email]. Note: Anonymized reports may be retained for compliance purposes.
Exclusions and Limitations
Disclaimer: The Service is provided "as is." To the fullest extent permitted by law, We exclude all liability for:
- Direct/indirect damages (e.g., loss of profits, data, or business interruption).
- Third-party representations or warranties.
Exception: Liability for death or personal injury caused by negligence is not excluded. Your statutory rights remain unaffected.
Prohibited Conduct
You agree not to:
- Use the Service for illegal purposes or harassment.
- Reverse-engineer, disrupt, or overload our systems.
- Submit false or malicious reports.
Service Availability
Note: Currently, this service is available only within the United States. If your organization is located outside the USA, please refrain from registering at this time.
While We strive for uninterrupted access:
- We do not guarantee error-free or timely service.
- As a Beta release, bugs may occur. Updates are deployed during non-working hours unless urgent.
Beta Release Disclaimer
As a Beta product, the Service may contain errors or instability. You acknowledge potential risks, including temporary data loss or service interruptions. We recommend regular backups of critical data.
Fees
Ethics Hotline is currently free for small and medium businesses. Fees may apply in the future; users will be notified of changes.
Web Analytics
We are not using any external Analytics tool like google analytics to maintain privacy
Accessibility
We strive to comply with WCAG 2.1 AA standards. To report accessibility issues, contact support@ethicshotline.us
Cookies
This website uses cookies to manage user sessions and enhance functionality. By using the Service, you consent to cookie usage.
Intellectual Property
All software, content, and functionality on this website are protected by copyright and intellectual property laws. Unauthorized use is prohibited.
User-Generated Content
You may create content via the Service. We do not monitor content and assume no liability for losses arising from it.
Third-Party Links
Linking to this website requires prior written consent. Unauthorized links are at your own risk, and our terms apply to such use.
Communication
Contact us via email only after submitting a report through the "Report Issue" link. Contact details are available on our "Contact Us" page.
Force Majeure
Neither Party is liable for failures due to unforeseeable events (e.g., natural disasters, war, terrorism). Affected Parties must notify the other promptly.
Termination
We reserve the right to terminate or suspend access to the Service for violations of this Agreement, with or without notice.
Governing Law
This Agreement is governed by the laws of Virginia, USA.
Indemnification
You agree to indemnify Us against any claims or damages arising from your misuse of the Service, violation of this Agreement, or infringement of third-party rights.
Waiver
Failure to enforce any provision of this Agreement does not constitute a waiver. Waivers must be in writing and signed by both Parties.
Changes to Terms
We may update these terms periodically. Continued use after changes constitutes acceptance. Significant updates will be announced on our homepage.
Severability
If any provision of this Agreement is invalid, the remaining terms will remain in full effect.
Entire Agreement
This Agreement constitutes the entire understanding between Parties and replaces all prior agreements.
New - AI-Powered Services
Our platform incorporates artificial intelligence technologies that may include machine learning models and retrieval-augmented generation systems. These features are designed to enhance your experience while maintaining data privacy standards.
Data Handling
AI systems process inputs to generate responses. By using our services, you acknowledge that processed information may transit through third-party AI infrastructure, with strict protocols preventing storage of personally identifiable information in external knowledge bases.
Accuracy & Limitations
All AI-generated content is provided for informational purposes only. We recommend human validation for critical decisions as outputs may occasionally contain inaccuracies or omissions beyond our direct control.
Technology Updates
We continuously improve our services and reserve the right to modify underlying AI technologies, including model providers and data processing architectures, without prior notice.
Prohibited Use
You agree not to use AI features to generate harmful content, reverse-engineer proprietary components, or bypass content moderation systems. Violations may result in immediate service termination.